Privacy Policy

Last updated: 7th December 2025

Immersive Discoveries (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website or interact with our services.

1. Who We Are

Immersive Discoveries
Email: gemma@immersivediscoveries.co.uk

We are the data controller for the personal information collected through this website.

2. What Personal Data We Collect

We may collect and process the following information:

2.1 Information you provide directly

• Name
• Email      address
• Phone      number
• Any      messages or enquiry details you submit through contact forms or email

2.2 Automatically collected data

When you use our website, we may automatically collect:

• IP      address
• Browser      type and version
• Device      information
• Pages      you visit
• Time      spent on our site

This data is collected through cookies or analytics tools (if used).

2.3 Cookies

We may use essential and analytical cookies to ensure the website functions correctly and to understand how visitors use it.

3. How We Use Your Information

We use your data to:

• Respond      to enquiries and provide services
• Communicate      regarding projects, proposals, or support
• Improve      our website and user experience
• Maintain      administrative and operational records
• Meet      legal or regulatory obligations

We do not use your data for automated decision-making or profiling.

4. Legal Bases for Processing

We process your personal data under the following legal bases:

• Legitimate      interests – responding to enquiries, running and improving our      business
• Contract     – when you enter or prepare to enter into an agreement with us
• Consent     – for optional cookies or marketing communications
• Legal      obligation – where we must retain records for tax, accounting, or      regulatory purposes

5. Sharing Your Information

We will not sell or share your personal data for marketing purposes.
We may share information with:

• Service      providers (e.g., website hosting, email services)
• Professional      advisors (e.g., accountants)
• Legal      authorities where required by law

All third parties are required to handle your data securely and in compliance with UK GDPR.

6. How We Store and Protect Your Data

Your data is stored securely using appropriate technical and organisational measures to prevent unauthorised access, alteration, or disclosure.

We retain personal data only for as long as necessary to:

• Respond      to your enquiry
• Provide      contracted services
• Meet      legal and accounting requirements

7. Your Rights Under UK GDPR

You have the right to:

• Access     your personal data
• Correct     inaccurate or incomplete information
• Request      erasure (“right to be forgotten”)
• Restrict      processing
• Object     to certain types of processing
• Request      data portability
• Withdraw      consent at any time

To exercise your rights, contact us at: gemma@immersivediscoveries.co.uk

8. Links to Other Websites

Our website may contain links to third-party sites (e.g., ThingLink).
We are not responsible for their privacy practices, and you should review their policies separately.

9. Children’s Privacy

Our website is not intended to collect data from children.
If we become aware that we have inadvertently collected such data, we will delete it promptly.

10. Changes to This Privacy Policy

We may update this policy from time to time.
Any changes will be posted on this page with an updated revision date.

11. Contact Us

If you have questions or concerns about this Privacy Policy or how your data is handled, please contact:

Email: gemma@immersivediscoveries.co.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

Policy of Immersive Discoveries (Sole Trader – Wales, UK)

Effective Date: 01 March 2026

Immersive Discoveries is committed to promoting equality, diversity and inclusion in all areas of its work. This policy applies to all services, contracts and subcontracted activities undertaken in Wales and the wider UK. The business complies with the Equality Act 2010, Human Rights Act 1998, Welsh Language (Wales) Measure 2011, and relevant Welsh Government legislation including the Well-being of Future Generations (Wales) Act 2015.

Immersive Discoveries does not unlawfully discriminate on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, human rights, or Welsh language.

Immersive Discoveries is committed to treating Welsh and English on the basis of equality. Where appropriate, services and materials will be produced bilingually. Professional translators and bilingual quality assurance reviewers will be engaged where necessary to ensure linguistic accuracy and cultural integrity.

The Director of Immersive Discoveries holds overall responsibility for implementing this policy. All subcontractors are required to comply with equality legislation and uphold inclusive practice. Equality compliance clauses are included within subcontractor agreements.

As a sole trader business, Immersive Discoveries ensures fair recruitment and subcontractor selection practices. This policy will be reviewed annually or in line with legislative updates.

Policy of Immersive Discoveries (Sole Trader – Wales, UK)

Effective Date: 01 March 2026

Immersive Discoveries is a sole trader business operating in Wales, United Kingdom, providing immersive digital educational resources and consultancy services. This statement sets out the business’s commitment to preventing modern slavery and human trafficking within its operations and supply chain.

Immersive Discoveries has an annual turnover well below the £36 million threshold set out under Section 54 of the Modern Slavery Act 2015 and is therefore not legally required to publish a Modern Slavery Statement. However, the business voluntarily adopts proportionate measures in line with the spirit and principles of the Act, and in alignment with the Welsh Government Code of Practice for Ethical Employment in Supply Chains.

Immersive Discoveries operates as a micro-enterprise and engages a small number of UK-based freelance professionals and specialist consultants. The business does not operate overseas manufacturing, large-scale labour supply chains, or high-risk procurement activities.

Immersive Discoveries is committed to ensuring that modern slavery, forced labour, human trafficking, debt bondage or exploitation do not occur within its operations or supply chain. The business commits to: • Engaging subcontractors on transparent contractual terms; • Paying agreed professional rates in line with industry standards; • Ensuring all subcontractors comply with UK employment, equality and safeguarding legislation; • Including ethical compliance clauses within subcontractor agreements; • Taking appropriate action should any concerns arise.

Given the nature and scale of the business, the risk of modern slavery is considered low. Nevertheless, Immersive Discoveries maintains oversight of its supply chain and will not knowingly engage with any individual or organisation involved in exploitative practices.

This statement will be reviewed annually or sooner if legislative or procurement requirements change.